Assistant Secretary

Are you passionate to make a difference where you live and work? At Arup, we do work that matters. We are proud to be a diverse community of designers, planners, engineers, advisors and experts from many disciplines. Join Arup, and you will find yourself in a place where imagination, technology and rigour meet to solve some of the planet’s most urgent challenges.

We care about you and want you to perform at your best. Here you will have access to a wide range of opportunities to become a better version of yourself. We also offer flexible work arrangements to support your lifestyle and wellbeing.

We welcome candidates from all backgrounds, and provide an equal and inclusive environment for you to thrive in. Join us to create a greener, better and more sustainable world!  

Responsibilities:

• Responsible for full spectrum of secretarial support to the team include but not limited to all aspects of administrative work, day to day document handling, bid preparation, invoice preparation and update the finance forecast system
• Provide secretarial support to the team leader and cover the other team secretary when required
• Organize and participate in meetings, and assist in post-meeting follow up
• Participate in ad-hoc projects as and when required

Qualifications & Experience required:

• Degree / Higher Diploma graduation and / or with recognised secretarial qualifications 
• At least 1 year of relevant secretarial / administrative experience preferably with project and office administrative experience from similar industry
• Proactive, mature, detail-minded coupled with strong interpersonal, organizational and communication skills 
•  Proficiency in Microsoft Office applications including Word, Excel, PowerPoint and Chinese Word Processing
• Proficiency in both written and spoken English and Chinese.  Good command of Putonghua
• Fresh university graduates will also be considered
•  Immediate availability is highly preferred

We offer a competitive remuneration package commensurate with qualifications and experience to the right candidate including Global Profit Share scheme, additional fringe benefits of maternity / paternity leave and long-term career development opportunities.

For interested applicants, please click "Apply Now" to submit your online application.

To explore more job opportunities in Arup, please visit our website at http://www.arup.com/Careers/Experienced_Hires/ApplyForAJob

Personal data collected will be used for recruitment purpose only. Applicants not contacted within 8 weeks may consider their applications unsuccessful.